You can choose how many outline levels to show.Ĭlick OK to generate the TOC with the options you have specified.įigure 6-5: Choose to customize your TOC. If you do use right-alignment, a tab leader (a dotted line) runs between the heading and the page number. If you don’t, the page number will appear to the right of the heading. You can choose whether or not to right-align page numbers. The Use hyperlinks instead of page numbers check box is somewhat misleadingly named, because it doesn’t automatically disable page numbers. If you enable Use hyperlinks instead of page numbers, each TOC entry is a live hyperlink to that section, so if the reader is using the document on a computer, page numbers might not be needed. That might seem like a no-brainer because what good is a TOC without page numbers? However …
For example, you can:Ĭhoose to include page numbers or not. Change any options as desired in the Table of Contents dialog box. On the References tab, click Table of Contents.ģ. Not enough options for you? Here’s a more option-rich method: On the References tab, click Table of Contents. When your headings are just the way you want them, go ahead and create the TOC. Click OK to close the Modify Style dialog box.įigure 6-2: Select the Modify command for the heading style.įigure 6-3: Choose to modify the paragraph formatting for the style.įigure 6-4: Change the style’s Outline level setting. Open the Outline level drop-down list and select the desired outline level.Ĭlick OK to close the Paragraph dialog box.Ĩ. In the Modify Style dialog box, click Format to open a menu. Point to the style, so an arrow appears to its right, and then click the arrow to open a menu. On the Home tab, click the dialog box launcher in the Styles group, opening the Styles pane.
#OFFICE 2016 MAIL MERGE DDE HOW TO#
Here’s how to change a style’s outline level: For example, your major heading style in the document might not be assigned Level 1 on the outline. However, if you have created your own heading styles, they might not be configured for the correct outline level. Just apply the styles to the headings, as you learned in Chapter 3, and you’re good to go. If you use the built-in styles in Word (Heading 1, Heading 2, and so on), you don’t have to worry about the outline levels. The TOC feature in Word relies on heading styles, so before you create your TOC, you need to make sure that all the headings in the document are assigned an appropriate heading level. A TOC can contain multiple levels of headings, with the minor ones more indented or in a smaller font to distinguish them. Mail merge also can be used to address envelopes and labels for mailing.Ī table of contents (TOC) appears at the beginning of a document, listing each of its headings and its page number. If you have to send out similar copies of a document to hundreds of people, mail merge can save you hours and days of work. A mail merge combines a generic document with a database to create individual, personalized copies of the document for multiple recipients. In this chapter you learn how to create all of these. Word offers a variety of tools for automating the potentially arduous tasks of creating footnotes, bibliographies, indexes, and tables of contents. Need to create a long, complicated document? Maybe one with research citations and a bibliography? Microsoft Word has you covered. For more info, see Data sources you can use for a mail merge.įor more info, see Mail merge: Edit recipients.įor more info on sorting and filtering, see Sort the data for a mail merge or Filter the data for a mail merge.Microsoft Office 2016 At Work For Dummies (2016) Chapter 6 References and Mail Merges in WordĬiting sources and creating a bibliography Connect and edit the mailing listĬonnect to your data source. The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge.
Here are some tips to prepare your Excel spreadsheet for a mail merge.
0 kommentar(er)
